DUE DATE
The online application process will close at 11:59 pm Eastern Time Zone on Sunday, December 1st, 2024. The selection process will not begin before this date. Selection will not be done on a first come, first served basis.

SELECTION
Selection will occur in early December 2024. It will be determined by committee only. Many criteria will be used to determine the final showcase field. Every year it is a painstaking process that we approach with a great deal of effort. Among the factors to be considered will be strength/results of your actual playing schedule, strength of your proposed playing schedule, completeness and honesty of paperwork, and for 18U, 16U, & 14U teams, a listing of the colleges and universities following your team and players.

Due to the number of applicants, we will not be able to provide teams with individual explanations of why we were not able to provide a playing slot for them. Thank you for understanding.

PLAYING STATUS NOTIFICATION
All teams will be notified of their playing status via e-mail.

CHECK-IN
The Showcase will accept any sanctioning body's insurance. Teams will email the Showcase.Ohio.Stingrays@gmail.com a copy of their insurance before the Showcase starts.

All playing sites will have their own check-in station.  At check-in, preordered t-shirts and recruiting wristbands can be picked up.

AWARDS
Age Group Champion - Team and Individual Awards
Age Group Finalist - Team and Individual Awards
ALL TEAMS - College Coach Exposure

HOME RUN FENCES

All playing locations will have home run fences.  OSU Beekman, Fortress Obetz, and Hilliard Municipal will be temporary fences.

FIELD PREPARATION
The Ohio Stingrays will supply dedicated labor at all playing sites to hand rake and re-line (batter's box, pitcher's circle, foul lines) all fields before every game. All fields will be dragged with mechanization at the end of the playing day in preparation for the following day.

WEATHER
The Showcase Committee can and will control as many aspects as possible to insure that your team has the best playing experience possible, but weather is not one of them. In the event of inclement weather, the Ohio Stingrays Showcase Committee, The Ohio State University, the Pickerington Central and North Softball Complex staffs, Legacy Park and the Licking Valley Youth Sports Association and Hilliard Municipal Park will do their very best to get all games in. But you are applying to the showcase realizing that the Ohio Stingrays Showcase Committee reserves the right to alter this event in any manner fit to accomplish the mission of showcasing the softball athletes with the maximum number of games possible under the circumstances. Coaches will receive a rain line phone number at check-in. We will also use the One Call Now system to alert teams and college coaches of schedule changes.

OSU has a weather radar system that "sees" lightning well before we can see it with our eyes, OSU will sound a warning if the radar "sees" lightning 20 miles from the parks, at 10 miles from the parks, they will instruct the parks to evacuate to our cars. The Pickerington sites, Legacy Park and Hilliard will run off of the traditional sight system for lightning with the umpires making the decision to suspend play.

Lightning will be automatic cause for suspending play for (30) minutes.

Ohio State, Pickerington Central, Pickerington North, Legacy Park and Hilliard will control the decision on when labor can be used on the fields to get them back in playing shape.

The Ohio Stingrays Showcase Committee will control the decision on any adjustments to the playing schedule. The following will be available in the event of inclement weather:

Field Dry - purchased by the Ohio Stingrays and stored at the playing sites

Mechanized Drag - (1) per (4) fields in play to help with wet field preparation

Labor - Stingrays parents as needed in addition to the facility field maintenance staffs.

WEATHER REFUNDS
If the showcase is rained out in its entirety, refunds will be based on:

(Entry Fees minus Non-Recoverable Costs minus Games Played) divided by (Paid Entries)

Every inclement weather situation is impossible to predict and create a refund policy for. The Ohio Stingrays Showcase Committee will make every attempt to be fair to teams that are not able to complete their 5-game minimum, but will not be able to define refund formulas for these situations beforehand. Please allow (2) to (4) weeks for an inclement weather refund.

SHOWCASE CONTACT
Tournament Director @ showcase.ohio.stingrays@gmail.com

SEND ENTRY FEE TO:
Ohio Stingrays
P.O. Box 811
Pickerington, Ohio 43147