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2022 Showcase Information & Application Form

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21st ANNUAL OHIO STINGRAYS COLLEGE SHOWCASE
Proceeds Benefiting the Stefanie Spielman Fund at OSU's Comprehensive Cancer Center
James Cancer Hospital and Solove Research Institute

DATE
Friday July 8th through Sunday July 10th, 2022

MISSION STATEMENT
The competitive purpose of this Junior Olympic softball event is to provide a quality playing venue with like teams so that the softball athlete can state her case for why she should be playing at the collegiate level.

LOCATIONS

TEAMS
18U Premier = 43' pitching distance, games start @ 8:00 am Friday
16U Premier  =43' pitching distance, games start @ 8:00 am Friday
14U Premier = 43' pitching distance, games start @ 8:00 am Friday
12U Rising Stars = 40' pitching distance, games start @ 8:00 am Friday
10U Starting Stars = 35' pitching distance, games start @ 8:00 am Friday

AGE GROUP PLAY-UPS
Teams must indicate their true age eligible status on their application form. Age eligible is defined as the age group a team will play its state tournament or national event in. The rules of engagement for play-ups are as follows:

18U Premier Division - any 16U age eligible team may apply to play in this division.

16U Premier Division - only 16U age eligible teams may apply to play in this division.

14U Premier Division - any 14U age eligible team may apply to play in this division.

12U age eligible teams are not eligible to play up.

10U age eligible teams are  not eligible to play up.

The full selection committee will make the final decision on a team's play-up application. If a team has applied for a play-up slot but is not granted that slot by the selection committee, the team can decide whether or not to accept their invitation to play.

 

FORMAT
The showcase will be a (5) game minimum. There will be (4) pool games with teams seeded into a single elimination bracket. See Showcase Rules for an explanation of the seeding procedure and the 18U Premier/Platinum split. Schedule requests and changes will not be able to be accommodated. 

SHOWCASE OFFICIALS
All games will have (2) umpires except for the championship games which will have (3) umpires.

ENTRY FEE
18U Premier = $1100 US entry fee

16U Premier = $1100 US  entry fee

14U Premier = $1100 US entry fee

12U Rising Stars = $800 US entry fee  

10U Starting Stars = $650 US entry fee                                                                                 

 

The entry fee must be a personal check or money order made out to "Ohio Stingrays". Teams will be notified via e-mail that their application and entry fee have been received. Teams should pay for the division they apply for. We will make entry fee adjustments after the selection process if need be.

Refunds will not be made after your team has been accepted into the showcase.

For Canadian teams, if paying the entry fee in Canadian dollars, the entry fee is the US entry fee plus a $50 US international check processing fee that our bank charges converted to Canadian dollars. Canadian teams are encouraged to pay in US dollars.

CHECKS
Checks will not be cashed until teams have been notified in January of being accepted in the showcase. Teams must respond by e-mail that they will accept the invitation and any requirements attached to it. All communication regarding the showcase will occur via e-mail.

Checks for teams that we are not able to provide a playing slot for will be torn in two separate halves and photo copied for our records - the torn check halves will be shredded. We will not be able to return un-cashed checks. Thank you for understanding.

DUE DATE
The online application process will close at 11:59 pm Eastern Time Zone on Wednesday December 15th, 2021. The selection process will not begin before this date. Selection will not be done on a first come, first served basis.

SELECTION
Selection will be determined by committee only. Many criteria will be used to determine the final showcase field. Every year it is a painstaking process that we approach with a great deal of effort. Among the factors to be considered will be strength/results of your actual 2021/2022 playing schedule, strength of your proposed 2021/2022 playing schedule, completeness and honesty of paperwork, and for 18U, 16U, & 14U teams, a listing of the colleges and universities following your team and players.

Due to the number of applicants, we will not be able to provide teams with individual explanations of why we were not able to provide a playing slot for them. Thank you for understanding.

PLAYING STATUS NOTIFICATION
All teams will be notified of their playing status via e-mail.

CHECK-IN
The Showcase will accept any sanctioning body's insurance. Teams must leave a hard copy of their insurance certificate at check-in.

Each coach and youth parent/guardian on your team will have to sign a liability waiver. You will be given a packet with the forms at check-in. Please have the form signed and returned in the packet back to the check-in station. Thank you for understanding and cooperating!

Each coach and youth parent/guardian on your team must sign Lindsay's Law (Youth Cardiac Arrest) Parent-Athlete Signature Form. You will be given a packet with the forms at check-in. Please have the form signed and returned in the packet back to the check-in station. Thank you for understanding and cooperating!

All head coaches must leave a hard copy of their NFHS concussion training certificate as outlined by Ohio House Bill 143 - please review the Youth Sports Concussions web page @ http://21tourney.stingraysfastpitch.com/content/concussions-youth-sports

All playing sites will have their own check-in station.

AWARDS
Age Group Champion - team and individual awards
Age Group Finalist - team and individual awards
ALL TEAMS - notice by a college coach

COLLEGE PLAYERS
All 18U age eligible athletes will be permitted to play in this years Stingray Showcase.

GATE FEE
There is no gate fee at OSU Fred Beekman Park and Hilliard Municipal Park.

The Pickerington Local School District will charge a $10 one time weekend pass fee at Pickerington North and at Pickerington Central.  Legacy Park will charge a $10 one time weekend pass fee.  Each team will receive (3) coach passes, children under 6 are free.

PARKING
Parking at Ohio State is free with restrictions. For Fred Beekman Park, you must use Carmack lot WC5 which is located on the west side of Carmack Road just south of Arthur E. Adams Drive. Parking in the Speech & Hearing lot on Arthur E. Adams Drive just south of Fred Beekman Park is not permitted at all, your car will be fined and towed to Carmack lot WC5.

For any other metered location at OSU, you must use the PayNDisplay machines. These machines take credit cards only and you must enter you car's license plate number. Place your receipt on your car's dash board.

Parking at Pickerington Central, Pickerington North, Legacy Park and Hilliard Municipal Park is free.

Parking on the grass at Hilliard Municipal Park is strictly prohibited.

TEAM & SPECTATOR CONDUCT
This showcase is a Junior Olympic event and as such, excessive behavior and the use of profanity by any adult or player will lead to ejection from the playing site and could lead to denial of entry for their team the following year.

ALCOHOL & SMOKING
The use of alcohol and smoking by any attendee is prohibited at all playing sites. Any person caught with or using alcohol will be ejected from the playing site and their team will not be invited back in the future.

CONCESSIONS
Concessions will be available at all playing sites. The concessions at Ohio State will be managed and staffed by the Ohio Stingrays - concessions at the Pickerington Central Softball Complex will be managed and staffed by the Pickerington Central Athletic Booster Club - concessions at the Pickerington North Softball Complex will be managed and staffed by the Pickerington North Softball Club - concessions at Hilliard Municipal Park will be managed and staffed by Destination Hilliard-concessions at Legacy Park will be managed and staffed by members of the Licking Valley Youth Sports Association.  There will be differences in menu items and pricing.

Coolers can be brought into any playing site.

PETS
Pets are allowed at OSU Fred Beekman Park, and Hilliard Municipal Park. Pets must be leashed and their owners must be prepared for clean-up if necessary. Pets are not allowed inside the Pickerington Central and North Softball Complexes, The Fortress complex or Legacy Park.

RESTROOMS
Indoor restrooms are provided at the upper playing quad and at the lower playing quad adjacent to the sand volleyball courts at Fred Beekman Park.

Portable restrooms provided at Legacy Park.

Indoor restrooms as well as portable restrooms are provided at Hilliard Municipal Park.

Indoor restrooms are provided at the Pickerington Central Softball Complex.

Portable restrooms are provided at the Pickerington North Softball Complex.

HOME RUN FENCES
The Fortress Obetz (10U) will not have home run fences.

Hilliard Municipal Park (16UP) will have temporary home run fences.

Pickerington Central  and Pickerington North have permanent home run fences.

Legacy Park has permanent home run fences

FIELD PREPARATION
The Ohio Stingrays will supply dedicated labor at all playing sites to hand rake and re-line (batter's box, pitcher's circle, foul lines) all fields before every game. All fields will be dragged with mechanization at the end of the playing day in preparation for the following day.

WEATHER
The Showcase Committee can and will control as many aspects as possible to insure that your team has the best playing experience possible, but weather is not one of them. In the event of inclement weather, the Ohio Stingrays Showcase Committee, The Ohio State University, the Pickerington Central and North Softball Complex staffs, Legacy Park and the Licking Valley Youth Sports Association and Hilliard Municipal Park will do their very best to get all games in. But you are applying to the showcase realizing that the Ohio Stingrays Showcase Committee reserves the right to alter this event in any manner fit to accomplish the mission of showcasing the softball athletes with the maximum number of games possible under the circumstances. Coaches will receive a rain line phone number at check-in. We will also use the One Call Now system to alert teams and college coaches of schedule changes.

OSU has a weather radar system that "sees" lightning well before we can see it with our eyes, OSU will sound a warning if the radar "sees" lightning 20 miles from the parks, at 10 miles from the parks, they will instruct the parks to evacuate to our cars. The Pickerington sites, Legacy Park and Hilliard will run off of the traditional sight system for lightning with the umpires making the decision to suspend play.

Lightning will be automatic cause for suspending play for (30) minutes.

Ohio State, Pickerington Central, Pickerington North, Legacy Park and Hilliard will control the decision on when labor can be used on the fields to get them back in playing shape.

The Ohio Stingrays Showcase Committee will control the decision on any adjustments to the playing schedule. The following will be available in the event of inclement weather:

Field Dry - purchased by the Ohio Stingrays and stored at the playing sites

Mechanized Drag - (1) per (4) fields in play to help with wet field preparation

Labor - Stingrays parents as needed in addition to the facility field maintenance staffs.

WEATHER REFUNDS
If the showcase is rained out in its entirety, refunds will be based on:

(Entry Fees minus Non-Recoverable Costs minus Games Played) divided by (Paid Entries)

Every inclement weather situation is impossible to predict and create a refund policy for. The Ohio Stingrays Showcase Committee will make every attempt to be fair to teams that are not able to complete their 5-game minimum, but will not be able to define refund formulas for these situations beforehand. Please allow (2) to (4) weeks for an inclement weather refund.

SHOWCASE CONTACT
Tournament Director @ showcase.ohio.stingrays@gmail.com

ONLINE APPLICATION FORM
Apply online for the 2022 Summer Showcase by visiting the Tourney Machine website or by visiting Ohio Stingrays on Facebook.  You can also click on the 2022 Summer Showcase link on front page of our website and complete the application process.  

Each team must list (2) email contacts and (2) cell phone contacts. In order for your application to go to the full selection committee in December, your entry fee check must be postmarked by Wednesday December 15th, 2022.

SEND ENTRY FEE TO:
Ohio Stingrays
P.O. Box 811
Pickerington, Ohio 43147

ENTRY FEE MUST BE POSTMARKED BY Wednesday December 15th, 2022


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