DUE DATE
The online application process will close at 11:59 pm Eastern Time Zone on Friday December 9th, 2022. The selection process will not begin before this date. Selection will not be done on a first come, first served basis.

SELECTION
Selection will be determined by committee only. Many criteria will be used to determine the final showcase field. Every year it is a painstaking process that we approach with a great deal of effort. Among the factors to be considered will be strength/results of your actual 2021/2022 playing schedule, strength of your proposed 2022/2023 playing schedule, completeness and honesty of paperwork, and for 18U, 16U, & 14U teams, a listing of the colleges and universities following your team and players.

Due to the number of applicants, we will not be able to provide teams with individual explanations of why we were not able to provide a playing slot for them. Thank you for understanding.

PLAYING STATUS NOTIFICATION
All teams will be notified of their playing status via e-mail.

CHECK-IN
The Showcase will accept any sanctioning body's insurance. Teams will email the Showcase.Ohio.Stingrays@gmail.com a copy of their insurance before the Showcase starts.

All playing sites will have their own check-in station.  At check-in, preordered t-shirts and recruiting wristbands can be picked up.

AWARDS
Age Group Champion - Team and Individual Awards
Age Group Finalist - Team and Individual Awards
ALL TEAMS - College Coach Exposure

COLLEGE PLAYERS
All 18U age eligible athletes will be permitted to play in this years Stingray Showcase.

GATE FEE
There is no gate fee at OSU Fred Beekman Park, Fortress Obetz, and Hilliard Municipal Park.

Pickerington Central, Pickerington North, Legacy, and Licking Valley High School will charge a one time $10 fee.  Each team will receive (3) coach passes, children under 6 are free.  These fees are fully returned to each locations Booster Club.  Ohio Stingrays do not receive any proceeds from this gate fee.

PARKING
Parking at Ohio State is free with restrictions. For Fred Beekman Park, you must use Carmack lot WC5 which is located on the west side of Carmack Road just south of Arthur E. Adams Drive. Parking in the Speech & Hearing lot on Arthur E. Adams Drive just south of Fred Beekman Park is not permitted at all, your car will be fined and towed to Carmack lot WC5.

For any other metered location at OSU, you must use the PayNDisplay machines. These machines take credit cards only and you must enter you car's license plate number. Place your receipt on your car's dash board.

Parking at Pickerington Central, Pickerington North, Legacy Park, Fortress Obetz, Licking Valley, and Hilliard Municipal Park is free.

Parking on the grass at Hilliard Municipal Park is strictly prohibited.

TEAM & SPECTATOR CONDUCT
This Showcase event and as such, excessive behavior and the use of profanity by any adult or player will lead to ejection from the playing site and could lead to denial of entry for their team the following year.

ALCOHOL & SMOKING
The use of alcohol and smoking by any attendee is prohibited at all playing sites. Any person caught with or using alcohol will be ejected from the playing site and their team will not be invited back in the future.

CONCESSIONS
Concessions will be available at all playing sites. The concessions at Ohio State will be managed and staffed by the Ohio Stingrays - concessions at the Pickerington Central Softball Complex will be managed and staffed by the Pickerington Central Athletic Booster Club - concessions at the Pickerington North Softball Complex will be managed and staffed by the Pickerington North Softball Club - concessions at Hilliard Municipal Park will be managed and staffed by Destination Hilliard-concessions at Legacy Park will be managed and staffed by members of the Licking Valley Youth Sports Association.  There will be differences in menu items and pricing.

Coolers can be brought into any playing site.

PETS
Pets are allowed at OSU Fred Beekman Park, and Hilliard Municipal Park. Pets must be leashed and their owners must be prepared for clean-up if necessary. Pets are not allowed inside the Pickerington Central and North Softball Complexes, The Fortress complex or Legacy Park.

HOME RUN FENCES

All playing locations will have home run fences.  OSU Beekman, Fortress Obetz, and Hilliard Municipal will be temporary fences.

FIELD PREPARATION
The Ohio Stingrays will supply dedicated labor at all playing sites to hand rake and re-line (batter's box, pitcher's circle, foul lines) all fields before every game. All fields will be dragged with mechanization at the end of the playing day in preparation for the following day.

WEATHER
The Showcase Committee can and will control as many aspects as possible to insure that your team has the best playing experience possible, but weather is not one of them. In the event of inclement weather, the Ohio Stingrays Showcase Committee, The Ohio State University, the Pickerington Central and North Softball Complex staffs, Legacy Park and the Licking Valley Youth Sports Association and Hilliard Municipal Park will do their very best to get all games in. But you are applying to the showcase realizing that the Ohio Stingrays Showcase Committee reserves the right to alter this event in any manner fit to accomplish the mission of showcasing the softball athletes with the maximum number of games possible under the circumstances. Coaches will receive a rain line phone number at check-in. We will also use the One Call Now system to alert teams and college coaches of schedule changes.

OSU has a weather radar system that "sees" lightning well before we can see it with our eyes, OSU will sound a warning if the radar "sees" lightning 20 miles from the parks, at 10 miles from the parks, they will instruct the parks to evacuate to our cars. The Pickerington sites, Legacy Park and Hilliard will run off of the traditional sight system for lightning with the umpires making the decision to suspend play.

Lightning will be automatic cause for suspending play for (30) minutes.

Ohio State, Pickerington Central, Pickerington North, Legacy Park and Hilliard will control the decision on when labor can be used on the fields to get them back in playing shape.

The Ohio Stingrays Showcase Committee will control the decision on any adjustments to the playing schedule. The following will be available in the event of inclement weather:

Field Dry - purchased by the Ohio Stingrays and stored at the playing sites

Mechanized Drag - (1) per (4) fields in play to help with wet field preparation

Labor - Stingrays parents as needed in addition to the facility field maintenance staffs.

WEATHER REFUNDS
If the showcase is rained out in its entirety, refunds will be based on:

(Entry Fees minus Non-Recoverable Costs minus Games Played) divided by (Paid Entries)

Every inclement weather situation is impossible to predict and create a refund policy for. The Ohio Stingrays Showcase Committee will make every attempt to be fair to teams that are not able to complete their 5-game minimum, but will not be able to define refund formulas for these situations beforehand. Please allow (2) to (4) weeks for an inclement weather refund.

SHOWCASE CONTACT
Tournament Director @ showcase.ohio.stingrays@gmail.com

ONLINE APPLICATION FORM
Apply online for the 2022 Summer Showcase by visiting the Tourney Machine website or by visiting Ohio Stingrays on Facebook.  You can also click on the 2022 Summer Showcase link on front page of our website and complete the application process.  

Each team must list (2) email contacts and (2) cell phone contacts. In order for your application to go to the full selection committee in December, your entry fee check must be postmarked by Wednesday December 15th, 2022.

SEND ENTRY FEE TO:
Ohio Stingrays
P.O. Box 811
Pickerington, Ohio 43147

ENTRY FEE MUST BE POSTMARKED BY Wednesday December 15th, 2022

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